Expense Accountant

Req#: 1076
Location: St. Paul, MN
Hiring Manager: Accounting Manager

West Academic, formerly part of Thomson Reuters, is now its own company! Finding ourselves “newly nimble” we are looking for people to help us transform the legal education industry by bringing new technology and products to market.

West Academic is the leading provider of casebooks, study aids and other legal education materials in the US. We are a growth oriented organization, dedicated to providing our customers with the best available legal education materials.

Why not join a company who offers the excitement and freedom of a startup paired with the security and market recognition of a 100 year old company! That’s us, the 100-year-old startup who’s going places.

We are currently seeking an Expense Accountant.  The Expense Accountant is responsible for performing a wide variety of expense accounting related tasks including month-end close, bill payments, and employee reimbursements.  This role will be the primary point of contact for all accounts payable relationships, internal and external.  Additionally, this role will be responsible for the preparation, analysis, payment and reporting of third party royalties to a large volume of vendors.

Job Responsibilities

  • Ensure accurate and timely royalty calculations, analysis, statement preparation, and payments to third party authors
  • Coordination and processing of accounts payable invoices, including review of invoices, data entry into NetSuite with proper G/L account coding and preparing check/ACH payment runs
  • Assist in monthly close, including review of expenses, journal entry preparation, and account reconciliations
  • Responsible for employee expense management system including card requests, posting credit card transactions and employee expense reimbursements
  • Research, reconcile and resolve discrepancies with royalty and vendor accounts
  • Responsible for the accounting of prepaid expenses
  • Responsible for annual planning of assigned balance sheet accounts
  • Year-end 1099 preparation
  • Support internal and external information requests, including royalty and vendor inquiries, tax, and audit
  • Participate in process improvements, department projects, or system enhancements
  • Assist in developing, documenting and updating policies, procedures, and processes to ensure adherence to company policies and accounting controls
  • Maintains orderly, accurate and complete documentation in support of assigned work responsibilities and retention requirements for appropriate tax, Government and other regulatory offices
  • Perform other duties as assigned 

Required Skills and Experience

  • Associate’s degree in Accounting/Finance
  • Minimum 1-3 years experience in accounting, accounts payable experience a plus
  • Experience with ERP software (NetSuite preferred)
  • Advanced Excel skills in addition to experience with PowerPoint and Word
  • Excellent organization skills, demonstrated attention to detail and accuracy, and ability to meet deadlines
  • Proven ability to effectively manage time, prioritize workload, and handle multiple tasks
  • Ability to be an effective problem solver with strong investigative and analytical skills
  • Independently driven with the ability to work as part of a team
  • Must take initiative, be self-motivated, be dependable with a positive, energetic approach
  • Ability to prepare and analyze budget and cost data and determine trends
  • Demonstrated ability to effectively communicate (verbal and written) with internal and external customers
  • Ability to maintain a professional manner and adapt in a in a fast-paced, dynamic environment 

Desired Skills

  • Desire to grow and expand abilities 
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